CaterBook is a bookings system designed specifically for the smaller hotel and guest house. Simple to use and powerful, taking advantage of today's technology whilst keeping you, the hotelier in complete control.
Bookings/Reservations
- Fast! Enter your bookings on one screen in a simple process in a moment Automatic storage of customer information and auto offer of previous visitors
- Quotation creation and storage for one click transfer to a booking
- One click Confirmation printing Invoicing and even Registry forms
- Automatic and modifiable tariff calculation with incredibly flexible costings
- Deposit handling
- Automatic availability calculation
- Simple & Intuitive step by step format requiring minimal training
- Passworded users (if you want them) logging 'who-did-what' with different access levels
- Compatible with QAS, AFD and SimplyPostCode postcoding software -NO SPECIAL MODULES REQUIRED!
On-line Bookings/Reservations
- CaterBook is inclusive of the state of the art Online Booking Manager - (the OBM)
- This is one of the most sophisticated online systems available in use worldwide
- The online system appears on your own website with no complex coding! - just a simple link.
- No commissions and no card transaction charges
- Certified secure with trusted Thawte certification
- Automatically synchronised with availability from the in-house CaterBook system
- Total control over booking rules with the online administrator
- Very simple, easy to understand, step by step format.
Databases
- Powerful SQL/Visual Basic Programming forming a solid program foundation
- Modifiable storage for additional products/services, suppliers and clients
- Fully exportable data - No Restrictions!
- Creates Microsoft Excel sheets; hand it to your accountant - SAVE MONEY!
- Built in back up systems including timed Internet data back up
- Fully searchable, find anything quickly and easily!
- Collate specific lists in seconds and export them to any word processor for Mailshots
Internet
- The internet cannot be underestimated for delivery of new custom now...
- Availability pop-up on YOUR website AND elsewhere
- Full Data Backup to our secure server
- On-line booking (if you want it) - NO EXTRA CHARGES!
- Latest program version updates
Clear Graphic Displays
- CaterBook features a Graphic Diary known as the Shuffle List
- It allows you to move rooms around and change lengths of stay etc
- Reporting graphic charts showing comparable data
- Overall interface developed with a clear and clean graphic design
- Tariff settings broken up into legible and understandable sections
- Use your own graphics for personalised paperwork, or use your own Word documents
Reporting
- Three report sections: Marketing information, Domestic information & Financial
- Date controlled reports allow you to select any period you require- a day, a week, month or year(s)
- Fully exportable data - No Restrictions!
- CaterBook even creates Microsoft Excel spreadsheets from the financial data!
- Track where your guest found you and save fortunes on your advertising budget.
- Find out why your guests visit you and how long they tend to stay for.
Paperwork
One underestimated aspect of hospitality is paperwork.
Printing quotations, registrations, confirmations and invoices takes just moments with CaterBook saving considerable time.
Statements are collated automatically and can be printed in seconds.
Standard paperwork can be modified with personalised graphics and location maps, or completely changed by using the optional Microsoft Word documentation.
Reporting within CaterBook is flexible and comprehensive.
Reports are categorised into domestic, financial and marketing sections and can be date related to suit your data requirements
All reports are exportable with financial information exportable to Microsoft Excel.
